The world is gradually opening up again and business travel is finally back on the cards for many of us. If you have business trips coming up, there are some essential tools, software, and apps that will ensure your journey goes smoothly.

Cloud-Based Accounting Tools

No matter where you are in the world, if you are a UK resident your tax and accounting responsibilities stay the same. However, when you have tax and accounting deadlines looming, working through complicated spreadsheets remotely and trying not to lose track of your receipts and expenses simply isn’t practical. 

Instead of complicating your accounts and potentially missing crucial HMRC deadlines,  small business owners who travel should be using tax software to streamline their accounting and to keep their business finances in check. Investing in tax software means keeping your business compliant, and maintaining a strong understanding of your accounts, no matter where you are. Helpful reminders and digital paper trails mean that you’ll never miss an accounting deadline, protecting your business from audits, penalties and reputational damage. 

Manage travel expenses with an expense travel app

Monitoring travel expenses is perhaps the least exciting part of getting to travel for work. It can also be confusing. You might be using a mix of company cards, personal cards, wire transfers, and invoices to pay for expenses whilst travelling for your business

Tracking, controlling, and reporting travel expenses is far easier with a travel expense app for business travellers. Whether you choose Expensify, Zoho Expense, or another travel expense tool, you’ll be able to see all of your expenses in one place and easily create invoices for tax returns or reimbursements from your company.

Remember: You can keep track of all your receipts, spending and expenses via your tax software application. This makes it easier to put together your tax return and keeps your business compliant.

Manage your travel itinerary with a trip and flight planning tool

Business trips are often filled with meetings, conferences, dinners, and social events, as well as multiple flights and travel plans. It can be much harder to keep track of your schedule when travelling compared to when you’re in the office. A travel itinerary tool can help you manage all aspects of your trip. From checking in for your flight to confirming your hotel room booking, and helpful reminders to keep you on schedule. 

Recommended tools: When choosing an itinerary planner, you should consider whether or not you want it to be shareable with others on your business trip, accessible from your mobile phone, and linked to other applications such as your calendar or emails. Tripit is often seen as the must-have itinerary app for business travellers. It automatically creates schedules based on your email confirmations and calendar and can even provide information like flight alerts, country-specific travel information, and reward program trackers.

Remember, never travel without travel insurance! And never overpay for travel insurance!

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